To make sure you capture all the information you need which I promise will save you a lot of stress in the final weeks of planning.
1. When Does Your Caterer/Venue Require A Final Headcount?
Ask for RSVP’s 4 weeks in advance of that date.
2. What Are You Serving For Dinner?
Chances are your caterer/venue will need a count of each entree so you’ll need to ask for meal selection as part of your RSVP. If you haven’t chosen your menu by the time you send out the RSVP’s you can keep things generic by asking if guests would like beef, chicken, or vegetarian.
3. Are You Planning To Offer Transportation?
You’ll need to know how many people to plan for. Decide which stop(s) the shuttle will pick up from and list them on a transportation card as part of the RSVP. Ask guests to RSVP for a seat on the shuttle. With this info you can map out the route and make sure you have enough seats for everyone. Here’s an example.
4. Are You Delivering Welcome Gifts?
If you plan to deliver welcome gifts to guests’ hotels you’ll need to know how many people are staying at each. I find a surprising number of guests make reservations outside your room blocks. To capture everyone I like to ask where they are staying as part of the RSVP.
5. Do Your Guests Have Any Allergies?
Chances are the answer is yes. I like to ask guests to “Please share any allergies or dietary restrictions.” on the back of the card. This way your caterer can plan ahead and dinner service will be kept on track.
6. What Weekend Events Do You Have Planned?
You’ll need a clear sense of your headcount for any event that involves a food and/or bar order. That could be welcome drinks, a pre-wedding picnic or farewell brunch. Include each individual event on your RSVP card.
7. What Is The Vibe Of Your Wedding?
Have fun with your RSVP language so it matches the tone of your wedding. Format your RSVP like a mad libs card. Ask for song requests on the RSVP. Use language that feels like YOU.
8. Who Is The Most Organized Person On Your Planning Team?
Whomever that is should be put in charge of collecting the RSVP cards. Have the RSVP cards addressed to them and include postage to make it nice and easy for your guests to respond.
Once you order your invitations you can start to think about your day-of styling elements like table numbers, escort cards, menu cards and ceremony programs.
To make it as easy for you as possible and ensure you have day that feels uniquely you. Check them out here.
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The truth is I hated planning my own wedding. I felt like I was going it alone and was surprised by how hard it was to find partners who embraced my vision. Thankfully, the guy was worth it and that experience is what led me to become a wedding planner. After a decade of planning luxury weddings I am bringing my process to you.